• Coordinator of ADA & Leave Programs
  • Tarrant County College District

Position Information

  • Coordinator of ADA & Leave Programs

    Tarrant County College District

    Posting Number: F006609

    Position Status: Full Time

    Assignment Length:

    Grant Funded: No

    Category: APT

    Class Code: 14

    Starting Pay: $66,951

    Location: District

    Department: DT Human Resources

    Job Summary:

    Reporting to the Director of Employee Relations, this position provides comprehensive oversight and coordination of the College's leave programs and accommodations under the Americans with Disabilities Act (ADA). The role serves as a key liaison among employees, supervisors, internal departments, and external agencies to ensure consistent application of policies and effective communication regarding ADA, FMLA, workers' compensation, and other leave-related matters. Responsibilities include interpreting and applying applicable laws and College policies, facilitating leave and accommodation processes, conducting research, resolving complex issues, and supporting employees throughout the duration of their leave or accommodation request. The position plays a critical role in promoting compliance, ensuring accurate documentation, and fostering a supportive work environment.

    Essential Duties and Responsibilities:

    Essential Performance Requirements*

    • Serves as a liaison and information resource for faculty and staff and provides excellent customer service and outreach to employees regarding assigned programs while cultivating strong rapport with customers, as well as internal and external stakeholders
    • Effectively receives, reviews, and makes decisions on accommodation and leave requests under FMLA, ADA, Worker's Compensation, USERRA, Pregnancy Discrimination Act, Pregnant Women's Fairness Act and related policies.
    • Handles the FMLA leave administration process from the employee's initial notice of need for leave to return to work, including gathering and completing all required paperwork, determining eligibility, leave designation, requesting medical certification as needed and accounting for intermittent and reduced schedule leave
    • Maintains close contact with employees and managers to keep them informed about expected leave duration, return to work dates, extensions, etc. for applicable employees
    • Coordinates with ERS, IT, and payroll department to ensure accurate pay status and benefit deductions for employees on leave
    • Gathers and manages confidential data as requested (medical documentation, case notes, etc.) to support the College in its compliance efforts and legal matters, consulting with General Counsel and others, as needed to resolve issues
    • Prepares notes and reports on interviews, actions taken and requests to meet management's needs
    • Responds accurately to inquiries regarding policies, procedures, programs, and compliance issues
    • Maintains knowledge of retirement related rules including but not limited to TRS, ORP, Social Security, and ERS to assist employees on leave
    • Conducts ongoing auditing, reconciliation, record maintenance, and other reporting functions, ensuring program compliance with government regulations
    • Identifies opportunities for improvements in policies, procedures, and processes; takes the initiative to implement changes within assigned responsibility and communicates updates to relevant stakeholders
    • Uses sound judgement and interpersonal skills when advising employees on leave of absence, benefits, and retirement processes

    Service Excellence

    • Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
    • Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
    • Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
    • Supports the mission, values, goals, and principles of the College

    SupervisionWorks under the general supervision of the Director of Employee Relations

    *Performs Other Related Tasks as Required

    The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    Required Education, Experience, Certifications, Licensures:

    • Bachelor's degree in human resources, Management, or related field
    • Five (5) years of experience in the facilitation of leave programs and policies in accordance with the applicable federal and state employment laws (FMLA, ADA, Worker's Compensation, USERRA, Pregnancy Discrimination Act, Pregnant Women's Fairness Act, etc.); or an equivalent combination of education and related experience

    Desired Education, Experience, Certifications, Licensures:

    • Specialized certification in FMLA/leave and/or ADA administration
    • At least two (2) years' working experience using an Absence Management System
    • At least one (1) year's working experience in higher education

    Knowledge, Skills and Ability:

    • Knowledge of the state and federal regulations related to the FMLA, ADA, Worker's Compensation, USERRA, Pregnancy Discrimination Act, Pregnant Women's Fairness Act, etc.
    • Knowledge of employee benefits packages
    • Knowledge of payroll processing and its relationship to leave administration
    • Skilled in using computer applications and enterprise systems, including the Microsoft Office suite and the Microsoft 365 platform
    • Skilled in high quality case management of multiple leave programs simultaneously
    • Skilled in excellent customer service and interpersonal relationships with various populations, including strong listening, verbal, and written communication
    • Ability to work effectively in a collaborative environment with internal and external stakeholders, i.e. other departments, outsourced vendor relations, and supervisory personnel.
    • Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information
    • Ability to grasp complex concepts and procedures quickly
    • Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied and unpredictable in scope and volume

    Accommodations:

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

    Special Instructions Summary:

    Posted: 06/17/2025

    To apply, visit https://apptrkr.com/6372967

    Tarrant County College is an equal opportunity/equal access institution.

    Copyright ©2025 Jobelephant.com Inc. All rights reserved.

    https://www.jobelephant.com/
     

Organization Information

  • https://www.tccd.edu/
  • https://apptrkr.com/6372967