Job Details

Napa Valley College is seeking a Human Resources Technician.  The Office of Human Resources, Training & Development (OHRTD) supports a positive learning environment for our students by recruiting and maintaining a diverse, dynamic, and interdependent workforce. Serving as the office of compliance, the OHRTD is committed to ensuring fair, accurate, and equitable compensation and benefits.  We strive to provide an environment where employees feel valued, supported, and respected.  

The incumbent in this position will be providing administrative support to human resources, training and development services; providing information to applicants, employees, and the public; performing a segment of the technical/clerical functions of the office as assigned; providing requested information regarding department procedures and functions; and maintaining records.
 

This job reports to the Assistant Superintendent/Vice President, Human Resources, Training & Development.

This is a 40-hours-per-week, 12-month-per-year, confidential position.  The salary is at an appropriate placement at Range 6 of the current Administrative/Confidential salary schedule.  The starting salary range is $4,646 to $5,122/month, with future steps up to $6,537/month.  Placement on the salary schedule is commensurate with experience.  The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership.  Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.  

 

DUTIES AND RESPONSIBILITIES

 

Essential Functions:

• Analyzes new employment data (e.g. new employee paperwork, personnel forms, etc.) for the purpose of ensuring accuracy of employment and onboarding processes are completed.
• Assists in daily operations (e.g. area reception, event planning, documentation, recruitment support, etc.) for the purpose of providing services within established timeframes and in compliance with related requirements.
• Assists with employment process (e.g. scheduling interviews, notifications, etc.) for the purpose of meeting district staffing requirements while complying with established guidelines.
• Communicates with a variety of individuals (e.g. internal staff, administration, external entities, etc.) for the purpose of providing necessary communication through a variety of media to ensure completion of department processes while remaining in compliance with local, state, and federal regulations.
• Compiles data from a variety of sources (e.g. applicants, employees, benefit carriers, outside agencies, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Cross-trains in assigned work areas for the purpose of ensuring departmental continuity in all circumstances.
• Maintains a variety of files and records (e.g. department website, procedures, schedules, reports, guidelines, personnel forms, etc.) for the purpose of documenting information and ensuring the availability of information for future reference and in compliance with established policies.
• Participates in a variety of meetings (e.g. unit meetings, in-service training, workshops, negotiations, etc.) for the purpose of conveying and gathering information required to perform job functions, recording minutes, and supporting the needs of the attendees.
• Performs a wide variety of clerical functions (e.g. scheduling, minutes, routine letters, receiving telephone calls, keeping records of various committees, etc.) for the purpose of providing processes and procedures necessary to the department.
• Prepares a variety of reports and related documents (e.g. board documents, agendas, employee records, recruitment packages, website updates, etc.) for the purpose of ensuring accurate historical data and providing documentation and information.
• Processes documents and materials (e.g. temporary assignments, applications, payroll changes, purchase orders for billing, department newsletter, etc.) for the purpose of disseminating information to appropriate parties.
• Provides administrative support (e.g. data input, record keeping, technical support, etc.) for the purpose of ensuring efficient and accurate implementation of Human Resources, Training and Development department functions and procedures.
• Responds to inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.
• Serves as liaison between Human Resources, Training and Development and a variety of individuals and groups (e.g. applicants, staff, federal and state agencies, administrators, etc.) for the purpose of facilitating communication and providing guidance among many parties.
• Supports negotiation activities for the purpose of ensuring negotiators have necessary information or are able to access appropriate information quickly and efficiently.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

 

JOB REQUIREMENTS

 

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLSare required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, rules, and regulations; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; planning and managing projects; following oral directions; communicating in order to synthesize and solve problems; exercising excellent customer service; and organizing a variety of meetings and conferences.

KNOWLEDGEis required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: computer skills; spelling, grammar and punctuation; record keeping principles applicable to employment practices; modern office practices, procedures, and computer hardware and software; and human resources codes, laws, rules, regulations, and policies.

ABILITYis required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working with detailed and confidential information; working independently; performing complex evaluation of records with speed and accuracy; working cooperatively with others; supporting necessary organizational procedures; adapting to changing priorities; and working with frequent interruptions; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. 

Work Environment:

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.  This job is performed in a generally clean and healthy environment.

Experience:

Job related experience is required.

Education:

Community college and/or vocational school degree from an accredited institution with study in job-related area.

Clearances:

Criminal Background Clearance
Tuberculosis Clearance

Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.

Desirable Qualifications:

• Two (2) years recent Human Resources experience in an educational environment.
• HR database systems/modules and/or applicant tracking systems skills and experience.

 

APPLICATION PROCEDURE

 

A.  Applicants must complete the online application through SchoolJobs.com.  All elements of the application, including the education and work experience sections and supplemental questions, must be submitted in order for the application to be considered complete.Napa Valley College evaluates candidates based on the information provided in the online application only.  Do not submit resumes and cover letters.

Internal applicants are still required to submit a complete online application for this position.  This includes the submission of transcripts.
 
B.  Applicants must attach the following to complete the application process:  

1. Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment).

• Transcripts without the degrees and conferral dates will be deemed incomplete.
• Foreign Transcripts:Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents.  A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States.  Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing.  Please clickhere(Download PDF reader)for a list of approved organizations.

It is important that your application reflect all of your relevant education and experience.  Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete.  Transcripts are the only attachment allowed so we may verify that the minimum education qualification has been met.

It is the applicant's responsibility to ensure that all required application materials are completed and properly uploaded into the system. Only complete applications will be forwarded to the selection committee for further review.  An application is only considered complete if all item(s) above are uploaded.

All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline.  Please do not submit material not requested.  Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions.  Any expenses incurred in connection with the initial interview will be the responsibility of the candidate.  The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.

The District will not accept materials by e-mail, fax, or mail for this position.

SPECIAL ACCOMMODATIONS:If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.

Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.

For more information, contact the Office of Human Resources, Training & Development:
 

2277 Napa-Vallejo Highway

Napa, CA 94558

(707) 256-7100

jobline@napavalley.edu

For technical support, contact NEOGOV at (855) 524-5627.